Job Hunting – Having your I-9 Documents on Hand for Interviews

In May 11, 2017

If you happen to currently be on the hunt for a job, you’re probably already overwhelmed with preparing yourself to land your next ideal position. Anyone who has been out of the job search game for any length of time can find it a daunting task to coordinate wardrobe, new interview techniques and the ins and outs of résumé and cover letter writing. Job markets and industry standards change on the fly making it a daunting challenge to put your best foot forward when you sit down at an interview. With so much information on the web, there are a number of resources to be found that’ll help job applicants with what to wear, interview questions to study and how to write the perfect cover letter. There are even mock interview walk-throughs that help interviewees practice, analyze and review their interview skills. Here, we’ll discuss the documents needed for a new job and which vital records  you should have on hand to fulfill I-9 requirements when you’ve been offered that new position. This will mean immediate processing so you won’t have to wait.

The documents needed for a new job

Having the appropriate vital records and I-9 requirements on hand for your job interview is imperative for a speedy hiring process

Be Prepared – Have the Documents Needed for a New Job on Hand

There’s nothing quite so anti-climatic as walking into your job interview, being offered the position only to discover you can’t be fully processed because you didn’t bring the correct IDs or I-9 documentation. Whether you’re currently employed and looking for a new job or this is your first venture into the workforce, having the correct vital records and documents needed for a new job on hand before you start your search is always a good idea. New employers utilize a document known as Form I-9 to verify an applicant’s identity and eligibility to work. This document is broken up into three lists and tells employers which forms of government issued vital records or forms of ID are permitted as verification. Employers need to know that applicants are who they say they are, and that they are allowed to work in the United States. We’ll go over the I-9 requirements below, as well as what forms of ID fall under each of the three lists.

 

  • List A Documents: These are documents that establish an individual’s identity as well as employment authorization. When going for a job interview, unless otherwise stated by the employer, any one of these documents will be acceptable to fulfill all I-9 requirements
    • U.S. Passport or Passport Card
    • Permanent Resident Card or Alien Registration Receipt Card (form I-551)
    • Employment Authorization Document Card with Photograph (Form I-766)
    • Foreign Passport with Form I-94 or Form I-94A with Arrival/Departure Record & Endorsement to Work
    • Passport from the Federated States of Micronesia or the Republic of the Marshall Islands with Form I-94 or Form I-94A
    • Foreign Passport containing form I-551 stamp or Form I-551 Printed Notation
  • List B Documents: The documents on this list only establish identity and not an individual’s employment authorization. If you’re headed to an interview and you do not hold one of the documents on list A, you must provide documents from this list, and list C.
    • ID Card – (ID card must be issued by a federal, state or local government agency and must contain a photograph or identifying information about the ID holder)
    • Outlying Territory of the U.S. or State Issued Driver’s License
    • Individuals under the age of 18 may provide the following:
      • School Records or Report Cards
      • Hospital or Doctor’s Records
      • Day Care or Nursery Records
  • List C Documents: The documents on this list only establish employment authorization and not an individual’s identity. If you’re hired for a new employment opportunity and do not hold a document from list A, the new hire documents needed for a new job include items from lists B and C.
    • U.S. Social Security card
    • Certificate of Birth Abroad
    • Certificate of Report of Birth Issued by the U.S. Department of State
    • Certified Copy of Birth Certificate
    • Native American Tribal Document
    • U.S. Citizen ID Card
    • Identification Card for Use of Resident Citizen in the United States
    • Employment Authorization Document Issued by the Department of Homeland Security

 

What documents are needed to fulfill I-9 requirements

Employers utilize a Form I-9 to prove identification of applicants and to ensure that they’re eligible to work in the U.S.

 

It’s best to obtain certified copies of vital records prior to your job interview so as to ensure the hiring process is not delayed. Knowing which documents are needed for a new job is a great place to start. Simply make sure you have the appropriate documents from the above lists, and your paperwork processing can take place as soon as you’re offered your new job! From everyone at VitalChek, good luck on your job search!

2 Comments

  1. Sadly, when Vitalcheck places an order, they pay no attention to what was ordered. When a Birth Certificate is requested to obtain a passport, pr to get employment in most states, it MUST BE the LONG FORM!!! All that vitalcheck does is take a fee and order the SHORT FORM, which is unusable in most circumstances!!!!

    1. Hello Bob. The terms long form and short form used to have a distinct meaning but they are now outdated terms which are not typically used any longer by the vital records issuing agencies. In general, the “long-form” version would include the full names of the parents, whereas the “short-form” version would not. Since that information is now required for any birth certificate being used to obtain a U.S. Passport, most agencies have decided to include this on all certified birth certificate copies – thereby making the term “long-form” or “short-form” obsolete. Click here to watch a short two minute video on this subject. When a customer orders through VitalChek, they input all pertinent information including the reason for needing the certificate (ie: travel, employment etc.). This selected reason type determines what type of certificate is ultimately provided to the customer by the issuing agency. VitalChek processes the order, forwarding it on to the vital records issuing agency who then locates the record, prints it and ships it via the shipping method the customer selected during the ordering process. We’re sorry if you feel you have received the incorrect form of your certificate. Please email your order number to vitals.research@vitalchek.com and we’ll be happy to look into this for you.

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