How to get work done while traveling

How to Get Work Done While Traveling

Nowadays, it seems like most of us travel a lot for work or bring work with us when we go on vacation. It can be a challenge to balance both at the same time. So we’ve created a list of a few helpful tips for how to stay productive and get work done  when you’re combining trips for both business and pleasure.

Plan ahead. Begin your trip knowing what you want to accomplish for both work and personal downtime. Use an app such as Google Calendar to plan out events or meetings ahead of time. This will help identify gaps in your agenda that can be used for additional productivity such as phone calls and replying to emails, or giving yourself some time to relax. Keep in mind, if you are in a different time zone, you may need to factor in early or late night calls. You’ll also want to confirm your accommodations for your trip and ensure everything is organized in advance to avoid having to spend time looking for hotels or transportation availability later on.

Take control of your inbox. Scheduling an out-of-office reply will allow others to know that they may not get a response immediately. Include the hours you will be available, how quickly they can expect a response, the contact information of a co-worker in the event of an emergency and when you’ll be back in the office. This can also help limit your workload while you are away. If people know you are traveling, they are less likely to bombard you with requests and you’ll also feel less pressure to reply immediately. It’s a win-win situation! You can get your work done and go out and explore without a worry.

Set boundaries. When you are in unfamiliar territory, it’s tempting to forget your work and go explore. Stick to a schedule so that you get the best of both worlds. Dedicate time to getting your work done and time for relaxing. For example, from Monday to Thursday, you work from 8 am to 1 pm then give yourself the rest of the day to explore. When Friday comes along, if everything with work is good, give yourself the day to do whatever you want. 

Take advantage of downtime. Let’s say, for example, you have a half-hour car ride from your hotel to your meeting or you are taking a train to get to your next destination. Use this time to read emails, put finishing touches on your assignments/presentations, or even take a few phone calls. The more efficient you are with your time, the better. 

Don’t run out of juice. Pack all of the chargers and gadgets needed to keep you from having a dwindling battery. Bring a backup portable phone charger, laptop charger, electrical converter (for overseas travel), spare headphones, and backup Wi-Fi. Having all of these items in your bag each day might feel like a bit much, but in the end, you’ll beprepared and your gadgets will never die on you.

Download essential apps on your phone. No matter where you are or what you are doing, you always have your cell phone handy when traveling for work. That’s why it is essential to have apps on your phone that help you stay connected and productive. A few apps we would recommend if you don’t already have them are Dropbox,Skype, and WhatsApp Messenger. Dropbox allows for easy access to files, images, and documents. Skype keeps all of your team communication in one place and reduces internal emails. If you’re traveling globally, WhatsApp Messenger enables you to send messages for free from anywhere in the world as long as you have access to Wi-Fi. For more information on best applications to use while traveling for work, click here.

We hope the above tips for how to get work done while traveling were helpful to you! Need a certified copy of your birth certificate before traveling? VitalChek can help get you the official documents you need quickly and securely.

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