quick guide to business

A Quick Guide to Business Travel

Nowadays, we can communicate across different time zones with a click of a button. However, when it comes to closing a big deal or maintaining a solid and long-lasting business relationship, face-to-face interaction is your golden ticket. Corporate travel is still a big component of success, and it’s equally important for anyone that is going on a business trip to prepare thoroughly. When you arrive at your destination relaxed and well-prepared, you’re more likely to make a good impression and focus on the purpose of your meeting. Preparation lets your mind focus on the here and now, making sure you keep your head in the game so that you can reach your end goal. To help better prepare you for your next business trip, we’ve created a quick guide to business travel.

Make your travel arrangements well in advance. To avoid any unforeseen incidents down the line, you should start preparing for your business trip as soon as you are made aware of it. Don’t wait too long to make necessary arrangements, as that could cause potential problems down the line. Think about the journey and potential costs. Consider details like how long it will take to move between airports and train stations, the time it takes to fill out paperwork if you plan on renting a car, and whether or not you’ll be checking in your luggage. Don’t forget the little details such as Wi-Fi on the plane or train so you can work on the move. Use different comparison sites such as PricelineTripAdvisor, or Kayak to find the best deals. Route-planning tools such as Routeperfect, Roadtrippers and Tripit can be used to create travel itineraries as well.

Create an itinerary. Having a plan in place and knowing what you will be doing and when is a recipe for success. You can use your itinerary to plan out every detail of your trip from flight times, meeting dates and times, excursion reservations and hotel accommodations. Be sure to leave some extra time for yourself to relax and unwind as well as the possibility for meetings delays and traffic. The myCWT app syncs your itinerary with your work calendar and allows you to share your itinerary with your colleagues. Apps such as Calendly and Gigabook allow you to schedule one-on-one or group meetings.

Know where you are going. Perhaps you are traveling to a country that you’ve never been to before. It’s a good idea to do some research on where you are going and familiarize yourself with the territory. For example, you may want to do some research on surrounding cities, familiarize yourself with the tip policy is for dining out, or even learn a few simple phrases if English isn’t the primary language. Tools such as Google’s Pixel Buds and Ili, are tools that can listen to other languages and translate it for you. First impressions are very important. Make it count!

Come prepared. You’ve spent all this time preparing for the meeting but you want to make sure that you not only have whatever presentations and documentation you’ve prepared for the meeting, but that you also have the proper travel documents for yourself. Traveling between countries requires a valid passport, and in some cases, a visa. Also be sure to have your laptop and/or tablet handy and tucked away safely. During your trip you can use your time wisely to be productive and make some last minute changes for your business trip.

Business travel planning requires a decent amount of time and effort. Following our quick guide for business travel will hopefully set you up for success and lead you into that meeting feeling confident. As we mentioned earlier, it’s important that you have all the necessary documents on hand when traveling. Need a copy of your birth certificateVitalChek can help you get the proper documentation quickly and securely. 


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