How to Apply for a Birth Certificate Online

In the U.S., from the moment we’re born, our birth certificates are arguably most important form of identity we’ll ever obtain. Issued by the office of vital records in the county and/or state we were born, our birth certificate holds important details about who we are. Whether you’re looking to order a certified copy for a new addition to your family, or you’re an adult looking to obtain an official copy for another reason, we’ll walk you through how to apply for a birth certificate online, and help you learn about any documents you may need on hand in order to complete the process.

Reasons You May Need a Certified Copy of a Birth Certificate

The obvious reason someone may need a birth certificate is the birth of a new family member. Once upon a time, birth certificates would be issued at the hospital when your newborn was ready to head home.These days, you or your spouse will fill out a registration of birth form and the hospital staff will submit it to the appropriate vital records office on your behalf. If you have given birth in an environment other than a hospital or delivery center, you’ll need to ensure you obtain a copy of this form and submit it yourself. The birth registration form contains all pertinent data that the authorized facility needs to submit to record the details and identity of each newborn baby. Once the vital records office has registered the birth, you can then submit a request for a copy of the birth certificate.

ordering a birth certificate online

Knowing how to apply for a birth certificate online can make obtaining a certified copy so much easier!

As an adult, you may find yourself in need of a certified copy of your birth certificate for a few reasons. Typically, parents are the ones handling school enrollment. It sometimes happens that as families move, or adult children move away from home, vital records can be lost in the shuffle. Once you’re old enough to go out and get a job, travel or even join the military, you may need to provide an official copy of your birth certificate. There are several other reasons you may need an official copy of your birth certificate, but even if you don’t need one immediately, it’s never a bad idea to have one on hand.

How to Apply for a Birth Certificate Online

While you may have the option of going in person to the vital records office that issued your birth certificate in the first place, we understand that is not always the easiest or best option. With technology and online ordering, knowing how to apply for vital records online can make obtaining the documents you need easy. If you are unable to visit the vital records office that issued your original birth certificate, follow these steps to apply for a birth certificate online.

  1. First, visit www.VitalChek.com to get started. VitalChek is the authorized online ordering service for hundreds of government vital records agencies across the nation. What does that mean?   It means these agencies have approved and deemed VitalChek secure for helping U.S. citizens obtain certified copies of their vital records online.
  2. You will be prompted to answer specific questions about the certificate you are requesting, including questions about where and when the person was born and full legal names of all persons on the birth certificate. Additionally, you may be required to answer questions to validate your identity, which help ensure that you are ordering the correct vital records and that you are legally entitled to do so.
  3. In some cases, you may be required to complete an identity verification document. If you’re prompted to download and print an identity verification document, this means the government agency issuing your new birth certificate copy wants added verification that the document you are ordering is for you, and does not fall into the wrong hands. To learn the next steps on uploading an identity verification document, please watch the short video below.
  4. Once you’ve answered all questions to help confirm your identity, you’re ready to complete your order. VitalChek will gather your payment information and submit your request to the applicable government vital records agency to complete and fulfill your order.
  5. Now all that’s required of you is to sit back and wait for your vital records to arrive safely and conveniently by mail!

At VitalChek, we take your personal identity very seriously. That’s why our process is designed to ensure your vital records and information are kept secure and the correct vital records get to the correct customer. Knowing how to apply for a birth certificate online is extremely helpful to those individuals who have moved away or may not have the time to get out to the vital records office!

22 Comments

  1. I need help getting my child birth certificate I’m on a fixed income with seven kids

    1. Hello Sarah. In general, the quickest and least expensive way to obtain a copy of a birth certificate is to go in person to the vital record agency that issued the certificate originally.

  2. NECESITO EL APOSTILLAMIENTO DEL ACTA DE NACIMIENTO DE MI HIJO QUE NACIÓ EN TEXAS,
    CUAL SERIA EL COSTO Y TIEMPO DEL TRAMITE?

    1. Hola, Martha. Para obtener más información sobre los precios y los tiempos de procesamiento, llámenos al 800-255-2414, envíe un correo electrónico a vitals.research@vitalchek.com o envíenos un mensaje privado a Facebook.com/VitalChek.

  3. I ordered my birth certificate and during the process, there is a spot to say to ignore alert/warning due to difference in name ordering and legal name. I am 61. My last name changed when i married. I received an email from you stating you needed to talk to me because of discrepancy with name. Not sure how to get this info to you. i have been on hold with 2 different phone numbers for a total of 45 minutes. One recorded message says to try again later because you are open 24 hours. The other number says to stay on the line and that you are open 7-7.

    1. Hello Dawn. We apologize for the long hold time. If you still require assistance, please contact us with your order number. The quickest way to reach us is through private message at Facebook.com/VitalChek. You can also call 800-255-2414 or email vitals.research@vitalchek.com.

  4. Dear Sir/Madam
    I have problem of my nephew whom his father passed away in 1987.My niece was born in 1984.He was staying with his mother for his childhood. He only can to us few years at this problem. We can’t find his mother the only thing we have is the death certificate of his father. So what can wr do as a family to help him?He is 35 yrs of age now not educated ,no birth cerficate only a hand written one that was done non time ago.No identity document. PLEASE I NEED YOUR HELP OR ADVISE THIS IS A SERIOUS CASE.I’m even prepared to go wherever it takes. I’m a 51year mom who is his aunt.
    I hope my request will be taken into consideration.
    Mrs P Mani

    1. Hello Patsy. If your nephew has a handwritten birth certificate and it includes basic information such as his birth date and what city/state he was born in, you may be able to contact the vital records agency in that area to determine if he has a birth certificate on file or what steps he needs to take to get one.

  5. Approximately, how long will it take to get my birth certificate from Los Angeles, Ca through VitalCheck?

    1. Hello Lea. Thanks for reaching out with your question. For the approximate processing time to order a birth certificate from Los Angeles on the VitalChek site, please click here and then click the “Processing Times” link in the top right corner.

  6. Hi. I just got off work so I have a questions my nephew just moved
    With me from the south he use to live in New Jersey but he don’t
    No identification with him. He needs his birth certificate SS card & ID card
    Can you help me

    1. Hello Jane. If your nephew is at least 18, he can order a certified copy of his birth certificate online through VitalChek or he can contact the vital record agency that issued his certificate originally. To get a a replacement social security card, he can click here to visit the Social Security Administration website for more information. Once he has his birth certificate and social security card, he may be able to apply for his ID.

  7. I need 3 certified copies of my birth certificate. There is no place on the order to request 3 copies. Do I have to submit 3 requests?

    1. Hello Carla. Thanks for reaching out with your question. We are sorry you are having problems ordering multiple copies. There is usually a place in the order process that asks you if you would like additional copies. Please contact us so we can assist you. The quickest way to reach us is by private message at Facebook.com/VitalChek. You can also call 800-255-2414 or email vitals.research@vitalchek.com.

  8. I’m in the UK so not working for me Sally Schooley

    1. If you were born in the U.S. and are currently living abroad, you can utilize VitalChek’s services and have your order shipped abroad.

  9. Hi, my 17 year old granddaughter needs a copy of her birth certificate am i able to send for it for her? Thank you

    1. Hello Diane. Thanks for reaching out with your question. Whether or not you are entitled t order your granddaughter’s birth certificate may depend on the state she was born in. You can contact the issuing vital records agency directly or contact VitalChek for more information. You can reach us at 800-255-2414, vitals.research@vitalchek.com or via private message on our facebook page.

  10. I need to re-new my Texas drivers license they need my birth certificate which is from Missouri they need a Texas birth certificate how to I go about this,,,Thanks

    1. Hello Stephen. If you were born in Missouri, you can only have a birth certificate issued by Missouri which you can use at the TX DMV to renew your driver’s license. There are a number of ways you can get your Missouri birth certificate.
      Order In Person: If going to the Vital Record Agency in Missouri in person is convenient for you, this is usually the quickest and least expensive way to obtain the record – which will most likely be processed while you wait.
      Order By Mail: The Agency’s website will generally have the application form you will need to download, complete and mail in along with a check or money order and, if necessary proof of your identity. This tends to be the slowest ordering method, taking anywhere between 2-6 weeks depending on the agency.
      Order By Phone: If the agency accepts phone orders, calling in your order can be a convenient way of obtaining your certificate. To make the process as smooth as possible, you should have all the pertinent information readily available before placing the call.
      Order Online: Ordering vital records online, from the Agency’s website or their authorized online ordering service (like VitalChek) is fast and convenient, available 24/7, 365 days a year, and generally ensures you receive your vital records quickly – in some cases within just a few days. Online orders are typically handled in an expedited manner, ensuring your order is processed before any non-expedited requests (like those by mail). We hope this has been helpful, and thank you for choosing VitalChek for your official certificate needs.

  11. Ordered birth certificate 9/26/2019 have not received it yet. today’s date is 01/16/2020

    1. Hello Alice. We are sorry to hear that you have not yet received your birth certificate order. Please be sure to check you email inbox to make sure you did not miss an email from us requiring additional action to complete your order. Please contact us with your order number so we can look into this for you. The quickest way to reach us is via private message at Facebook.com/VitalChek. You can also reach us by phone at 800-255-2414 or by email at vitals.research@vitalchek.com.

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