how to get baby’s birth certificate

The Facts on How to Get Baby’s Birth Certificate

Did you know that the parents of newborns don’t always go home with a birth certificate in hand for their baby? Bringing a new baby home, especially if it’s a parent’s first, can mean that most of the pregnancy is spent planning life with a new baby in it. From toys to clothes, cribs, what kind of diapers to use and which shampoo is best, parents have a lot to consider already. When it comes time to bring your new little one into the world, details like how to get baby’s birth certificate or what steps you’ll need to take when registering a birth might be overlooked. In the event that you’ve recently brought home a new baby and skipped this step, don’t worry. We’ll help you through the process of obtaining a baby birth certificate for ID purposes.

newborn birth certificate

Whether your hospital staff submits your baby’s birth certificate paperwork or you mail it in yourself, you’ll still need to obtain a physical copy yourself. You can do this in person or by ordering online through VitalChek

 

How to get baby’s birth certificate

Regardless of whether your little one comes on a planned schedule or you’re surprised with an unexpected or untimely delivery, your labor and delivery staff will generally help you with your birth certificate forms. Sometimes hospital staff are preemptive and will have you begin filling out the forms, both the certificate of live birth and the birth certificate application, long before your due date – things like parent names, address and social security numbers are important where applicable. If you’ve decided on a name for the baby, you can add this to the forms, but it is not necessary before you’ve had your baby, and in some cases, not even for several weeks or months after the baby is born. Most hospitals are required to register a birth within 5 to 10 days after a baby is born, and from that point it takes about 30 days on average for the birth to be fully registered with the local department of vital records.

 

Often times, your hospital staff may submit your newborn’s birth certificate application for you.  However, this is not always the case, so be sure you get information on how to submit the forms yourself if your hospital doesn’t. Generally, you can simply fill out the form and drop in the mail once it’s completed along with any fees associated with processing. In the event that you did not receive an application before or after your baby’s birth, you can visit the Center for Disease Control website for contact information for your local vital records office. You’ll also be able to download a birth certificate application at that time., Be sure to inquire as to how long you’ll need to wait to obtain a physical copy of the birth certificate once the application has been submitted by either yourself or your hospital staff. This time period may vary from county to county, ranging from a week or two to a month.

registering a birth

It will take anywhere from a few days to a few weeks for your newborn’s birth to be registered with your local vital records office. Be sure to check on the typical length of time before you’ll be able to obtain a physical copy by calling your local office.

 

Obtaining the physical copy of your newborn’s birth certificate

Once you’ve submitted your newborn’s birth certificate forms and your county’s allotted time for registering a birth has passed, you can look into obtaining a physical copy of your baby’s birth certificate. There are multiple ways to go about obtaining a physical copy. You can go to your county’s vital records office, with your approved proof of identification and payment for the fees you’ll incur. When visiting your vital records office, you will generally be able to get your certified copy of the certificate while you wait, so if your need for a copy is urgent, this may be the option to choose.  If you’re looking for a more convenient and hassle-free way to obtain a certified copy of your new baby’s birth certificate, VitalChek offers fast and secure online ordering of official birth certificates. You will be able to pay for your order using a credit card and have it delivered right to your home. If you need a copy of your baby’s birth certificate to enroll them on your health insurance plan, your first step will be to notify your insurance company within 30 days of the birth. Simply let them know that you don’t have your child’s social security card or birth certificate yet and they will advise you on next steps. From the VitalChek family to yours, congratulations on the newest member of your family!

23 Comments

  1. Don’t use Vitalchek to obtain copies of your Birth Certificate. I ordered 2 copies on 02/12/18. I received them today 04/24/18. I did the online application and talk to them on the phone. I paid for next day air delivery ($21.50) on top of the processing fees for a total of $42..50. On February the 26th I called them to get an update and was told that the ship to and residential address must match so I cancelled the order. I have to work for a living and can not be at home from 8 am to 430 pm during delivery hours. On 04/19/18 I called them about refund and was put on hold for my entire break time then hung up. On Saturday 04/21/18 I received an e-mail that my order had been processed. Monday the 23rd I was put on hold again when asking about refund. I get home today the 24th of April and find an envelope soaking wet on my front porch. Don’t waste your money with these people. Use the county Health Department to get copies.

    1. Hello Deborah. I sincerely apologize for the extremely frustrating experience you have had trying to obtain copies of your birth certificate. I will make sure to pass your complaints on to the appropriate people so they can be addressed. If you wish to discuss this further, please contact us at 800-255-2414, vitals.research@vitalchek.com or by private message on our Facebook page where you will usually get a response in a matter of minutes. Again, we apologize for the issues you have encountered.

      1. It is common practice with all these companies not to send birth certificates to different addresses. Would you really want someone else to be able to get this information and have it shipped to them? It’s for your security.

    2. Thanks for the heads up. My mom friends and I almost used it.

      1. Hello Val. VitalChek processes orders for vital records agencies across the country on a daily basis and a vast majority of those orders go through without a hitch. Unfortunately, there are always orders that are delayed for a wide variety of reasons including backlogged order processing at the vital records agency, missing or incorrect identity documentation, etc. We hope you will reconsider your ordering choice but understand if you do not. Have a great day.

  2. Why would someone pay this company if you can get your baby’s birth certificate through local health department? Are there advantages in paying this company to do it? Why pay the 12.50 if one can simply do it for free themselves?

    1. For many people going to the vital records office in person may be the best option. VitalChek offers a secure and convenient way to order vital records online for those people who don’t have the time or may wish to avoid a commute, expensive parking fees or long lines at the vital records office, etc.

  3. we would like to include fathers name in child’s name. The birth certificate was issued with only child name .is there any procedure to include fathers name in the child’s name?

    1. Hello Moni. We suggest you contact the vital records agency that issued the child’s birth certificate to determine what there procedure is for amending the information found on the certificate.

  4. After my baby was born I never sent off for ger birth certificate but I’m trying to obtain it now .. What do i have to do

    1. Thanks for your question Jasmine, and belated congratulations. If it’s been a few weeks, or longer, since your baby was born, you should be able to request a copy of her birth certificate either online through our ordering service at VitalChek.com, or from the vital records agency in the city, county, or state where she was born. If she was born very recently, the vital record agency may not have the birth registered yet and you may need to check with the hospital to determine how to get the certificate. Best Regards.

  5. I’m glad I read comments. I’m wondering why there’s an expedited fee if I dont even need it expedited. Annoying to me when all I’m trying to purchase is a birth certificate. That should be an option (expedited service). Things like that are red flags. Deborah, thanks for that comment.

    1. Hello Carter. In most cases, when placing an order through VitalChek, you will have the option to select and pay for expedited shipping or you may choose USPS for shipping at no extra charge. Expedited shipping provides the added security measures of tracking and signature requirement whereas USPS does not.

  6. I was also ripped off by vital records. I never recieved it for my daughter they wouldn’t resend it. I couldn’t really afford it the first time and for sure couldn’t pay twice. I homeschool now. Its terrible the cost for something these children need to go to school. I paid it once I shouldn’t have to pay a second time for something that wasn’t delivered.

    1. Hello Nichole. We are sorry to hear that you never received the vital record you ordered. We suggest you contact the vital record agency you placed the order through to see if you can get a refund or if they will work with you to send out a new copy.

  7. I ordered two copies of my birth certificate from a different state using VitalCheck, as making a four hour drive was not an option. I forgot to choose expedited shipping at checkout and called customer service because I needed them asap. They told me I would have to cancel and reorder; however, I received my copies very quickly (much less than the anticipated wait time). I’m very happy with the service and will use it again in the future. Reading the comments about poor service surprised me because mine couldn’t have gone any better!

    1. Hello Sierra. We appreciate you placing your order through VitalChek.com. Thank you for taking the time to share your feedback regarding your positive ordering experience with us. We’re glad to hear that you received your order promptly and hope that you will consider VitalChek for your future vital records orders. Thanks again.

  8. The hospital ordered my daughters birth certificate, and it still hasnt come. How can i chevk on it?

    1. Hello Sadie. Thanks for reaching out with your question. When a child is born, the hospital will submit the paperwork to register the child’s birth with the state. (This process can take several weeks) Check with the hospital to make sure they submitted the paperwork and ordered a birth certificate for you. You can also check the status with the vital records agency in the area where your daughter was born (usually a health department or county clerk’s office).

  9. I order copies of my baby’s birth certificate in December and they never arrived. The shipping and handling is not cheap so I expected a better service.

    Moreover, it is very hard to reach out to customer service.

    1. Hello Moira. We’re sorry to hear that you haven’t received your order yet. Processing times vary from vital records agency to vital records agency. Most process orders in a couple of business days. Unfortunately, a handful of agencies are backlogged due to high order volume or other factors such as under staffing, etc. Please contact us with your order number and we’ll be happy to look into this for you. The quickest way to reach us is by private message ta Facebook.com/VitalChek. You can also call us at 800-255-2414 or email us at vitals.research@vitalchek.com.

  10. Am looking for my 7 months baby birth certificate what is the way forwad pliz?

    1. Hello Zeddy. Thanks for reaching out with your question. There are several different ways you can obtain a certified copy of your birth certificate:
      Order In Person: If going to the Vital Record Agency in person is convenient for you, this is usually the quickest and least expensive way to obtain the record – which will most likely be processed while you wait.
      Order By Mail: The Agency’s website will generally have the application form you will need to download, complete and mail in along with a check or money order and, if necessary proof of your identity. This tends to be the slowest ordering method, taking anywhere between 2-6 weeks depending on the agency.
      Order By Phone: If the agency accepts phone orders, calling in your order can be a convenient way of obtaining your certificate. To make the process as smooth as possible, you should have all the pertinent information readily available before placing the call.
      Order Online: Ordering vital records online, from the Agency’s website or their authorized online ordering service (like VitalChek) is fast and convenient, available 24/7, 365 days a year, and generally ensures you receive your vital records quickly – in some cases within just a few days. Online orders are typically handled in an expedited manner, ensuring your order is processed before any non-expedited requests (like those by mail). We hope this has been helpful.

Leave A Comment