Acceptable Documents to Verify Citizenship

You may be familiar with the box you have to check off on your I-9 forms that state you are a United States citizen and are legally able to be employed. Did you also know that most employers will require two forms of citizenship and identification on your first day? Acceptable documents to verify citizenship must be government certified, so an old work or school photo ID is not acceptable, and neither are copies of official documents. Whether you were born in the United States, are a citizen born outside of the United States, or are a naturalized citizen, if you are looking for a new job, be sure you have acceptable documents to verify your citizenship.

The easiest form of citizenship you can provide an employer with is a United States passport, as this will act as a proof of citizenship and also proof of identity. Other acceptable documents to verify citizenship are:

A citizen born in the United States – If you do not have a passport, you can provide an official birth certificate, which can be ordered online from a vital records provider. You will also be required to show a photo ID to prove identity. A license, military card, or personal identification card is acceptable.

A citizen born outside of the United States – If you are the biological child of United States citizen born outside of the United States you will have to provide multiple documents as verification of your citizenship. These documents include your official Consular Report of Birth Abroad and or an FS-240 if you are currently living outside of the country. If you already live inside of the United States you must apply for a Certificate of Citizenship, and this can be presented to your employer along with a photo ID.

A naturalized citizen within the United States – You must provide an original Naturalization Certificate or Certificate of Citizenship. Remember to bring a photo ID as well. If you do not currently have either of these documents in their original state, you can apply for a replacement via the U.S. Citizenship and Immigration Services department with the N-565 form here.

Being required to prove your citizenship is not only part of tax records but it also helps ensure your workplace safety as employers must comply with rules and regulations. If you need any help obtaining vital records to act as your documents to verify citizenship, order online with VitalChek. We are a leading government-issued vital records company that can help you quick obtain your personal vital records.

21 Comments

  1. who can I talk to local/office/branch in regards to naturalization cert. And others. One I put my social on it kinda small and I was told I would need another. In effect, I would like to take the forms I have been given and see if all is correct for future use. If not I need and upgrade in certificates. I’m 54 and born over seas. My father and mother were born in Iowa. My father was a military man and is deceased. My mother is 92 and cannot help me. Can u guide me as to an office that can in relatively short time. I live on Dalton ******* cell, ***-***-****. Thank u.

    1. Hello and thank you for you question.
      As for a naturalization certificate we cannot assist with the ordering of this document at VitalChek however you can reach out the U.S. Immigration office for assistance. If you are a U.S. Citizen born abroad as you stated and you need to order a copy of your birth certificate we can assist you with obtaining a Certificate copy. You can access our born abroad section for ordering at the link provided: https://www.vitalchek.com/content/bornabroad.aspx# .
      Thank you, Nichole H.

  2. I ordered a birth certificate – I have not received it yet!! I leave for a cruise on 10/10 and need to get my passport. I am in a panic. Can someone call me to let me know the status of my order. It will not let me log in to get my status.

    Anna*******

    Thank you for placing your order with VitalChek Inc. As a courtesy below is your order receipt.
    Purchase Date: Tuesday, August 04 2015 08:38 PM CDT Find us on Facebook
    Order Number: ********
    Birth : Anna ******* $40.00(USD)
    PA Processing Fee: $10.00(USD)
    Processing: $0.00(USD)
    Shipping: $18.00(USD)
    Tax: $0.00(USD)
    Total $68.00(USD)

    1. Hello Anna Marie & that you for reaching out to us. We will contact Pennsylvania Vital records for you right away and let them know you still have not received your order. We will let them know you need this before 10/10/2015.
      I’ll be sure to update you as soon as we receive a response.
      Thank you again for bringing this to our attention.
      Nichole H.

  3. Thoughtful piece , I loved the facts . Does anyone know where my assistant could locate a blank a form example to fill in ?

    1. Hello and thank you for your questions.
      Depending on which form you are speaking of – for a passport application http://www.officialtraveldocuments.com/Passports.htm .
      If you’re needing a blank birth certificate application you can go to the vital records for state that you were born in or go to VitalChek.com (if you were born in the US). Please let us know if you have further questions.
      Nichole H.

    2. Hi Candice, my assistant found a sample TX Form VTR-346 form at this site https://goo.gl/SVS29u.

  4. Hello, my name is Sara and my house burnt down and I lost ALL of my personal vital records in the fire: birth certificate, social security card, marriage certificate, (expired/out-of-state) drivers license (which also served as my photo ID), old school and work picture IDs, high school diploma, tax records, bank cards, medical cards- literally EVERY SINGLE official and unofficial form of personal documentation. I am originally from Michigan and currently live in California, but dont have any way at all of replacing these documents by sending off for them from my birth state since I lack any of the neccesary personal documentation required when requesting replacements or copies of my birth certificate, ss card, or renewing my DL. I cant even order them online since I no longer have a bank account, checks, or credit or debit cards to purchase them online. Sadly, I dont even have any friends or family members in CA or MI who have the ability to help me get them. I have never had a passport or official California DL/ID. I was able to get (useless) PHOTOCOPIES of some of my vital records, such as my birth certificate, marriage licence, ss card and DL, but these are essentially useless. I do however have a utility bill and pieces of mail that show my name and address at my current residence, which could be used to prove my residency, and an informational copy of my birth certificate. But I’m really stuck in a seemingly impossible bind, since I would need my SS card, official birth certificate, some kind of photo ID, and my marriage license to get my ID/DL, but frustratingly, I need my marriage licence, an official copy of my birth certificate, and a photo ID/DL to get an updated version of my SS card (with my married name on it)…and, well, you can basically see the obvious paradox there. PLEASE HELP ME, I’m trapped in a Kafkaesque nightmare with no way out, and I’m at the end of my rope. If Vitalcheck could possibly find it in their hearts to help me out in any way possible, it would truly be a christmas miracle, and I would be eternally grateful. Please, I lost absolutely everything in the fire and just desperately wish more than anything that I had the ability to go about putting the pieces of my life back together, but I’ve been “unpersoned” by beaureaucratic red tape, and as a result I can’t get a place of my own, get a job or transportation or a bank account, apply for state benefits, or healthcare, or even go to a homeless shelter. Please, I have a 10 year old son and a newborn baby who are depending on me. I’ve tried everything but haven’t gotten anywhere. Please call or message me at (***) ***-****if there is any way at all that you could possibly help. Merry Christmas, and God bless.

    1. Good morning Sara, we’re so sorry to hear about your situation with the fire and losing all your personal items. We will have someone reach out to you directly to assist you as best as possible in your endeavor for obtaining new documents. Thank you for reaching out to us, and we hope we can help you to get your documents again so that you may proceed with the other steps in rebuilding. Best regards,

  5. If my wife has a document from the US hospital, would that be in the vital records?
    or did they had to get a birth certificate in order to be in the vital records for California?

    Thx

    1. Hello John. It is possible that the hospital submitted a record of birth to the state. You may want to contact the hospital to find out if the record was submitted and then contact the vital records agency to obtain the birth certificate.

  6. Does a copy of a marriage certificate work as proof of citizenship? For example for like a cruise? Thanks!

    1. Hello Federico…more than likely a marriage certificate will not suffice for proof of citizenship for your cruise. You may want to contact the cruise line directly for more information on their documentation requirements.

  7. hello,my name Zenaida Villarin I am in campfire Paradise Ca.house burned my passport /certificate of citizenship/State ID. I came from Hawaii all my documents issued in Honolulu move to Paradise California. I cannot fly without my ID or passport, What am I going to do I need help,where can I apply my documents.I am US citizen.

    1. Hello Zenaida. We are so sorry to hear that you are a victim of the recent California wildfires. While VitalChek does not handle online orders for the state of Hawaii, you can click here to visit the Hawaii State Department of Health website. You will find information on how to order your vital records here. For more information on replacing your passport, you will need to visit the U.S.State Department website. Hope this helps.

  8. Hi, I am recently married and I was born in China, but I’ve been a U.S. citizen since I was 3 (In 1998). I have went in the office a couple times and also called a handful of times and they have told me that my citizenship is pending at a level 3 verification process. How many levels are there and what do I need to do in order to receive my updated social security card with my new married name?
    Thank you so much in advanced for your time!

    Stephanie

    1. Hello Stephanie. Congratulations on your pending U.S. citizenship. We are not familiar with U.S. Citizen and Immigration Services verification process. You may want to contact them for a more detailed explanation of where you stand in the verification process.

  9. is having a valid US passport sufficient enough to verify my citizenship? I want to apply for an immigration visa for my husband but have lost my naturalization certificate. Thank you!

    1. Hello Helena. We suggest you contact U.S. Citizenship and Immigration Services to verify what documentation you would need to provide to prove your citizenship. You can also visit their website for information about how to replace your Certificate of Naturalization. Hope this helps!

  10. I am going to Spain In October,2019.
    I have a valid US passport. Do I still need another documents to prove my US citizenship?

    1. Hello Frances. The U.S. State Department website is always a good source for travel information including the list of required documents you will need to have with you. For further requirements, you may also consider contacting the embassy of any country you intend to visit. Official Travel Documents also provides a wealth of information about traveling abroad and stateside.

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